Outlook Keyboard Shortcuts & Commands (415)

Q: What are the most useful Outlook shortcuts?

Outlook has 17 essential shortcuts and commands. Visit the interactive shortcut finder at shortcut-tools.com to search and filter all Outlook shortcuts by category.

Q: How many Outlook shortcuts are there?

Our collection includes 17 Outlook keyboard shortcuts and commands organized by category. New shortcuts are added regularly.

Complete collection of 415 Outlook keyboard shortcuts and commands. Browse all shortcuts organized by category with our interactive search tool.

Outlook for Windows has one of the largest keymaps in Office, and this page keeps to the subset that moves mail: reply, forward, send, search, mark, flag, and jump between the modules. The bindings are for classic Outlook on Windows; the new Outlook and Outlook on the web share most of them but not all, and Outlook for Mac uses Cmd with its own differences.

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New Outlook: Frequently used shortcuts (11)

Shortcut	Action	What it does
`Ctrl` + `N`	Create a new message or calendar event	Create a new message or calendar event.
`Shift` + `Enter`	Open the selected message in a new window	Open the selected message in a new window.
`Delete`	Delete message or item	Delete message or item.
`Ctrl` + `F`	Forward message	Forward message.
`Ctrl` + `2`	Go to Calendar	Go to Calendar .
`Ctrl` + `Shift` + `R`	Select the Reply All option	Select the Reply All option.
`Ctrl` + `R`	Reply to email message	Reply to email message.
`Ctrl` + `Enter`	Send an email message	Send an email message.
`Alt` + `Down arrow key`	Open split buttons	Open split buttons.
`Question mark (?)`	Open keyboard shortcuts	Open keyboard shortcuts.
`Alt`	Key tips	Key tips.

New Outlook: Edit text (8)

Shortcut	Action	What it does
`Ctrl` + `C`	Copy your selection to the clipboard	Copy your selection to the clipboard.
`Ctrl` + `X`	Cut the text you selected	Cut the text you selected.
`Backspace`	Delete selected text or characters to the left of the cursor	Delete selected text or characters to the left of the cursor.
`Ctrl` + `Backspace`	Delete the word to the left of the cursor, but not the space before the word	Delete the word to the left of the cursor, but not the space before the word.
`Ctrl` + `K`	Insert a hyperlink	Insert a hyperlink.
`Ctrl` + `V`	Paste content from the clipboard into the current location	Paste content from the clipboard into the current location.
`Ctrl` + `Y`	Repeat the most recent action	Repeat the most recent action.
`Ctrl` + `Z`	Reverse the most recent action	Reverse the most recent action.

New Outlook: Format text (3)

Shortcut	Action	What it does
`Ctrl` + `B`	Apply bold formatting	Apply bold formatting.
`Ctrl` + `I`	Apply italic formatting	Apply italic formatting.
`Ctrl` + `U`	Underline text	Underline text.

New Outlook: Use the Folder pane (4)

Shortcut	Action	What it does
`Ctrl` + `Y`	Go to the Folder pane	Go to the Folder pane.
`Any alphanumeric key`	Quick jump to the folder name	Quick jump to the folder name.
`Left arrow key`	Collapse the selected section	Collapse the selected section.
`Right arrow key`	Expand the selected section	Expand the selected section.

New Outlook: Use the message and reading list (8)

Shortcut	Action	What it does
`Delete`	Delete the selected message	Delete the selected message.
`Ctrl` + `Q`	Mark the selected conversation or message as read	Mark the selected conversation or message as read.
`Ctrl` + `U`	Mark the selected conversation or message as unread	Mark the selected conversation or message as unread.
`Shift` + `Delete`	Permanently delete the selected message or item	Permanently delete the selected message or item.
`Insert`	Flag a message or mark a flagged message as complete	Flag a message or mark a flagged message as complete.
`Esc`	Cancel a search	Cancel a search.
`Ctrl` + `>`	Go to the next message	Go to the next message.
`Ctrl` + `<`	Go to the previous message	Go to the previous message.

New Outlook: Use the message list (3)

Shortcut	Action	What it does
`Shift` + `Down arrow key`	Select the current and next message in the list. Use this to select multiple, contiguous messages	Select the current and next message in the list. Use this to select multiple, contiguous messages.
`Shift` + `Up arrow key`	Select the current and previous messages in the list. Use this to select multiple, contiguous messages	Select the current and previous messages in the list. Use this to select multiple, contiguous messages.
`Home or Ctrl` + `Home`	Select the first message in the folder	Select the first message in the folder.

New Outlook: Use the reading list (10)

Shortcut	Action	What it does
`Esc`	Close a new message	Close a new message.
`Ctrl` + `N`	Create a new message	Create a new message.
`Ctrl` + `F`	Forward a selected message	Forward a selected message.
`End`	Go to the bottom of a conversation or message	Go to the bottom of a conversation or message.
`Home`	Go to the top of a conversation or message	Go to the top of a conversation or message.
`Page down`	Move down one page for conversations or messages of two or more pages	Move down one page for conversations or messages of two or more pages.
`Page up`	Move up one page for conversations or messages of two or more pages	Move up one page for conversations or messages of two or more pages.
`Ctrl` + `R`	Reply to the selected message	Reply to the selected message.
`Ctrl` + `Shift` + `R`	Reply to the sender and all recipients of the selected message	Reply to the sender and all recipients of the selected message.
`Ctrl` + `Enter`	Send a message	Send a message.

New Outlook: Calendar keyboard shortcuts (21)

Shortcut	Action	What it does
`Ctrl` + `2`	Open the calendar view	Open the calendar view.
`Ctrl` + `N`	Create a new calendar item	Create a new calendar item.
`Enter`	Open the selected item	Open the selected item.
`Delete`	Delete the selected item	Delete the selected item.
`No shortcut`	Switch the view to include today	Switch the view to include today.
`No shortcut`	Navigate to the previous pane in the calendar view	Navigate to the previous pane in the calendar view.
`No shortcut`	Navigate to the next pane in the calendar view	Navigate to the next pane in the calendar view.
`F6 or Ctrl` + `Shift` + `Tab`	Move to a different region in the calendar	Move to a different region in the calendar.
`Tab key`	Move to the next event or area in the current view	Move to the next event or area in the current view.
`Shift` + `Tab`	Move to a previous event or area in the current view	Move to a previous event or area in the current view.
`Ctrl` + `Alt` + `Right arrow key`	Go to the next time period	Go to the next time period.
`Ctrl` + `Alt` + `Left arrow key`	Go to the previous time period	Go to the previous time period.
`Alt` + `Shift` + `Y/Home`	Go to today	Go to today.
`No shortcut`	Move to a different region in the calendar	Move to a different region in the calendar.
`Ctrl` + `Alt` + `1`	Switch to Day view	Switch to Day view.
`Ctrl` + `Alt` + `2/Alt` + `"-"`	Switch to full Week view	Switch to full Week view.
`Ctrl` + `Alt` + `4/Alt` + `"="`	Switch to Month view	Switch to Month view.
`Ctrl` + `Alt` + `2`	Switch to Work week view	Switch to Work week view.
`Alt` + `3`	Switch to three-day view	Switch to three-day view.
`No shortcut`	List view	List view.
`CTRL` + `N (Create New Event)`	Invite Attendees	Invite Attendees.

New Outlook: Contacts (People) keyboard shortcuts (18)

Shortcut	Action	What it does
`Ctrl` + `1`	Go to Mail	Go to Mail .
`Ctrl` + `2`	Go to Calendar	Go to Calendar .
`Ctrl` + `3`	Go to Copilot	Go to Copilot .
`Ctrl` + `4`	Go to People	Go to People .
`Delete or Ctrl` + `D`	Delete a contact or contact list	Delete a contact or contact list.
`Ctrl` + `N`	Create a contact	Create a contact.
`Ctrl` + `E`	Search for a contact	Search for a contact.
`Esc`	Discard contact	Discard contact.
`Ctrl` + `S`	Save a contact or contact list	Save a contact or contact list.
`Ctrl` + `A`	Select all contacts or contact lists	Select all contacts or contact lists.
`Esc`	Unselect all contacts or contact lists	Unselect all contacts or contact lists.
`Shift` + `E`	Edit a contact or contact list	Edit a contact or contact list.
`Down arrow key`	Move down in the contact list or hub list	Move down in the contact list or hub list.
`Up arrow key`	Move up in the contact list or hub list	Move up in the contact list or hub list.
`Ctrl` + `L`	Create a contact list	Create a contact list.
`Shift` + `Question mark (?)`	Display the list of People keyboard shortcuts	Display the list of People keyboard shortcuts.
`Alt, H`	Move the focus to the Home tab	Move the focus to the Home tab.
`Alt, V`	Move the focus to the View tab	Move the focus to the View tab.

Classic Outlook: Frequently used shortcuts (17)

Shortcut	Action	What it does
`Esc`	Close a window or a menu	Close a window or a menu.
`Alt, H`	Go to the Home tab	Go to the Home tab.
`Ctrl` + `Shift` + `M`	Create a new message	Create a new message.
`Alt` + `S`	Send a message	Send a message.
`Alt` + `N, A, F`	Insert a file	Insert a file.
`Ctrl` + `Shift` + `K`	New task	New task.
`Delete`	Delete an item (when a message, task, or meeting is selected)	Delete an item (when a message, task, or meeting is selected).
`Ctrl` + `E or F3`	Search for an item	Search for an item.
`Alt` + `H, R, P or Ctrl` + `R`	Reply to a message	Reply to a message.
`Alt` + `H, F, W or Ctrl` + `F`	Forward a message	Forward a message.
`Alt` + `H, R, A or Ctrl` + `Shift` + `R`	Select the Reply All option	Select the Reply All option.
`Ctrl` + `C`	Copy an item	Copy an item.
`Alt, J, S`	Go to the Send/Receive tab	Go to the Send/Receive tab.
`Ctrl` + `2`	Go to Calendar	Go to Calendar.
`Ctrl` + `Shift` + `A`	Create an appointment	Create an appointment.
`Alt, J, A, 2, A, V`	Open the Save As dialog box on the Attachment tab	Open the Save As dialog box on the Attachment tab.
`Ctrl` + `M or F9`	Check for new messages	Check for new messages.

Classic Outlook: Shortcuts for basic navigation (31)

Shortcut	Action	What it does
`Ctrl` + `1`	Switch to the Mail view	Switch to the Mail view.
`Ctrl` + `2`	Switch to the Calendar view	Switch to the Calendar view.
`Ctrl` + `3`	Switch to the Copilot view	Switch to the Copilot view.
`Ctrl` + `4`	Switch to the People view	Switch to the People view.
`Ctrl` + `5`	Switch to the To Do	Switch to the To Do .
`Ctrl` + `6`	Switch to the Org Explorer pane	Switch to the Org Explorer pane.
`Ctrl` + `7`	Switch to Loop	Switch to Loop .
`Ctrl` + `8`	Open Tasks	Open Tasks .
`Ctrl` + `Shift` + `B`	Open the Address Book	Open the Address Book .
`Alt` + `B or Alt` + `Left arrow key`	Go back to the previous view	Go back to the previous view.
`Alt` + `Right arrow key`	Go forward to next view	Go forward to next view.
`Ctrl` + `Period (.)`	Switch to next open message	Switch to next open message.
`Ctrl` + `Comma (,)`	Switch to previous open message	Switch to previous open message.
`Ctrl` + `Shift` + `Tab key`	Move between the Folder pane, the main classic Outlook window, the Reading pane, and the To-Do bar	Move between the Folder pane, the main classic Outlook window, the Reading pane, and the To-Do bar.
`Tab key or F6`	Move between the classic Outlook window, the smaller panes in the Folder pane, the Reading pane, and the secti	Move between the classic Outlook window, the smaller panes in the Folder pane, the Reading pane, and the sections in the To-Do bar.
`F6`	Move between the ribbon and the calendar	Move between the ribbon and the calendar.
`Alt or F6`	Show the access keys in the ribbon	Show the access keys in the ribbon.
`Ctrl` + `Shift` + `F10`	Show the tooltip for the ribbon element currently in focus	Show the tooltip for the ribbon element currently in focus.
`Alt` + `Down arrow key`	Open split buttons	Open split buttons.
`Ctrl` + `Tab`	Move around message header lines in the Folder pane or an open message	Move around message header lines in the Folder pane or an open message.
`Ctrl` + `Tab`	Move between the Navigation pane and the calendar	Move between the Navigation pane and the calendar.
`Arrow keys`	Move around within the Folder pane	Move around within the Folder pane.
`Ctrl` + `Y`	Go to a different folder	Go to a different folder.
`F3 or Ctrl` + `E`	Go to the Search box	Go to the Search box.
`Alt` + `Up arrow key`	In the Reading pane, go to the previous message	In the Reading pane, go to the previous message.
`Spacebar`	In the Reading pane, page down through the text	In the Reading pane, page down through the text.
`Shift` + `Spacebar`	In the Reading pane, page up through the text	In the Reading pane, page up through the text.
`Left`	Collapse or expand a group in the email message list	Collapse or expand a group in the email message list.
`Alt` + `B or Alt` + `Left arrow key`	Go back to previous view in the main classic Outlook window	Go back to previous view in the main classic Outlook window.
`Alt` + `Right arrow key`	Go forward to next view in the main classic Outlook window	Go forward to next view in the main classic Outlook window.
`Ctrl` + `Shift` + `W`	Select the InfoBar and, if available, show the menu of commands	Select the InfoBar and, if available, show the menu of commands.

Classic Outlook: Navigate to the ribbon (7)

Shortcut	Action	What it does
`Alt` + `H`	Open the Home tab	Open the Home tab.
`Alt` + `F`	Open the File menu	Open the File menu.
`Alt` + `J, S`	Open the Send/Receive tab	Open the Send/Receive tab.
`Alt` + `O`	Open the Folder tab	Open the Folder tab.
`Alt` + `V`	Open the View tab	Open the View tab.
`Ctrl` + `E`	Open the Search tab	Open the Search tab.
`Alt` + `Q`	Go to the Tell Me search field	Go to the Tell Me search field.

Classic Outlook: Create an item or file (13)

Shortcut	Action	What it does
`Ctrl` + `Shift` + `A`	Create an appointment	Create an appointment.
`Ctrl` + `Shift` + `C`	Create a contact	Create a contact.
`Ctrl` + `Shift` + `L`	Create a contact group	Create a contact group.
`Ctrl` + `Shift` + `X`	Create a fax	Create a fax.
`Ctrl` + `Shift` + `E`	Create a folder	Create a folder.
`Ctrl` + `Shift` + `Q`	Create a meeting request	Create a meeting request.
`Ctrl` + `Shift` + `M`	Create a message	Create a message.
`Ctrl` + `Shift` + `N`	Create a note	Create a note.
`Ctrl` + `Shift` + `H`	Create Microsoft Office document	Create Microsoft Office document.
`Ctrl` + `Shift` + `S`	Post to the selected folder	Post to the selected folder.
`Ctrl` + `T`	Post a reply in the selected folder	Post a reply in the selected folder.
`Ctrl` + `Shift` + `P`	Create a Search folder	Create a Search folder.
`Ctrl` + `Shift` + `K`	Create a task	Create a task.

Classic Outlook: Format text (26)

Shortcut	Action	What it does
`Alt` + `O`	Display the Format Text tab on the ribbon	Display the Format Text tab on the ribbon.
`Ctrl` + `Shift` + `P`	Display the Font dialog box	Display the Font dialog box.
`Shift` + `F3`	Switch the case of the first letter in a selected word or line	Switch the case of the first letter in a selected word or line.
`Ctrl` + `Shift` + `K`	Toggle the case of the selected text between small caps and all caps	Toggle the case of the selected text between small caps and all caps.
`Ctrl` + `B`	Apply bold formatting	Apply bold formatting.
`Ctrl` + `Shift` + `L`	Add a bulleted list	Add a bulleted list.
`Ctrl` + `I`	Apply italic formatting	Apply italic formatting.
`Ctrl` + `T`	Increase indent	Increase indent.
`Ctrl` + `Shift` + `T`	Decrease indent	Decrease indent.
`Ctrl` + `E`	Center text	Center text.
`Ctrl` + `U`	Underline text	Underline text.
`Ctrl` + `Right bracket (])`	Increase the font size	Increase the font size.
`Ctrl` + `Left bracket ([)`	Decrease the font size	Decrease the font size.
`Ctrl` + `X or Shift` + `Delete`	Cut a selection	Cut a selection.
`Ctrl` + `C`	Copy a selection	Copy a selection.
`Ctrl` + `V or Shift` + `Insert`	Paste the copied or cut selection	Paste the copied or cut selection.
`Ctrl` + `Shift` + `Z or Ctrl` + `Spacebar`	Clear the formatting	Clear the formatting.
`Ctrl` + `Shift` + `H`	Delete the next word	Delete the next word.
`Ctrl` + `Shift` + `J`	Justify text (Stretch a paragraph to fit between the margins}	Justify text (Stretch a paragraph to fit between the margins}.
`Ctrl` + `Shift` + `S`	Apply styles	Apply styles.
`Ctrl` + `T`	Create a hanging indent	Create a hanging indent.
`Ctrl` + `K`	Insert a hyperlink	Insert a hyperlink.
`Ctrl` + `L`	Left-align a paragraph	Left-align a paragraph.
`Ctrl` + `R`	Right-align a paragraph	Right-align a paragraph.
`Ctrl` + `Shift` + `T`	Reduce a hanging indent	Reduce a hanging indent.
`Ctrl` + `Q`	Remove paragraph formatting	Remove paragraph formatting.

Classic Outlook: Use search (9)

Shortcut	Action	What it does
`Ctrl` + `E or F3`	Go to the Search field to find a message or another item	Go to the Search field to find a message or another item.
`Esc`	Clear the search results	Clear the search results.
`Ctrl` + `Alt` + `A`	Expand the search to include All Mail Items , All Calendar Items , or All Contact Items , depending on the mod	Expand the search to include All Mail Items , All Calendar Items , or All Contact Items , depending on the module you are in.
`Ctrl` + `Shift` + `F`	Use Advanced Find	Use Advanced Find .
`Ctrl` + `Shift` + `P`	Create a Search folder	Create a Search folder.
`F4`	Search for text within an open item	Search for text within an open item.
`Ctrl` + `H`	Find and replace text, symbols, or some formatting commands when in the Reading pane or in an open item	Find and replace text, symbols, or some formatting commands when in the Reading pane or in an open item.
`Ctrl` + `Alt` + `K`	Expand search to include items from the current folder	Expand search to include items from the current folder.
`Ctrl` + `Alt` + `Z`	Expand search to include subfolders	Expand search to include subfolders.

Classic Outlook: Print items (5)

Shortcut	Action	What it does
`Alt` + `F, P`	Open the Print page in the File menu	Open the Print page in the File menu.
`Alt` + `F, P, P`	Print an item from an open window	Print an item from an open window.
`Alt` + `S or Alt` + `U`	Open the Page Setup dialog box on Print page	Open the Page Setup dialog box on Print page.
`Alt` + `F, P, I`	Select a printer on the Print page	Select a printer on the Print page.
`Alt` + `F, P, R`	Open the Print Options dialog box	Open the Print Options dialog box.

Classic Outlook: Use flags (1)

Shortcut	Action	What it does
`Ctrl` + `Shift` + `G`	Open the Flag for Follow Up dialog box to assign a flag	Open the Flag for Follow Up dialog box to assign a flag.

Classic Outlook: Use color categories (1)

Shortcut	Action	What it does
`Alt` + `D`	Delete the selected category from the list in the Color categories dialog	Delete the selected category from the list in the Color categories dialog.

Classic Outlook: Mail keyboard shortcuts (35)

Shortcut	Action	What it does
`Ctrl` + `Shift` + `I`	Switch to Inbox	Switch to Inbox .
`Ctrl` + `Shift` + `O`	Switch to Outbox	Switch to Outbox .
`Ctrl` + `K`	Check names	Check names.
`Alt` + `S`	Send a message	Send a message.
`Ctrl` + `R`	Reply to a message	Reply to a message.
`Ctrl` + `Shift` + `R`	Select the Reply to All option	Select the Reply to All option.
`Ctrl` + `Alt` + `R`	Reply with a meeting request	Reply with a meeting request.
`Ctrl` + `F`	Forward a message	Forward a message.
`Ctrl` + `Alt` + `J`	Mark a message as not junk	Mark a message as not junk.
`Ctrl` + `Shift` + `I`	Display blocked external content (in a message)	Display blocked external content (in a message).
`Ctrl` + `Shift` + `S`	Post to a folder	Post to a folder.
`Ctrl` + `Shift` + `N`	Apply Normal style	Apply Normal style.
`Ctrl` + `M or F9`	Check for new messages	Check for new messages.
`Up arrow key`	Go to the previous message	Go to the previous message.
`Down arrow key`	Go to the next message	Go to the next message.
`Ctrl` + `N`	Create a message (when in Mail view)	Create a message (when in Mail view).
`Ctrl` + `Shift` + `M`	Create a message (from any Outlook view)	Create a message (from any Outlook view).
`Ctrl` + `O`	Open a received message	Open a received message.
`Ctrl` + `Shift` + `D`	Delete and ignore a conversation	Delete and ignore a conversation.
`Ctrl` + `Shift` + `B`	Open the Address Book	Open the Address Book .
`Insert`	Add a Quick flag to an unopened message	Add a Quick flag to an unopened message.
`Ctrl` + `Shift` + `G`	Display the Flag for follow up dialog box	Display the Flag for follow up dialog box.
`Ctrl` + `Q`	Mark a message as read	Mark a message as read.
`Ctrl` + `U`	Mark a message as unread	Mark a message as unread.
`Ctrl` + `Alt` + `P`	Open the MailTip in the composed message	Open the MailTip in the composed message.
`F4`	Find or replace text	Find or replace text.
`Shift` + `F4`	Find the next item	Find the next item.
`Ctrl` + `Enter`	Send a message	Send a message.
`Ctrl` + `P`	Print an item	Print an item.
`Ctrl` + `Alt` + `F`	Forward a message as an attachment	Forward a message as an attachment.
`Alt` + `Enter`	Show the properties for the selected item	Show the properties for the selected item.
`Ctrl` + `Alt` + `M`	Mark an item for download	Mark an item for download.
`Alt` + `J, S, M, T`	Check the Mark for download status	Check the Mark for download status.
`Ctrl` + `S`	Save an item	Save an item.
`F12`	Open the Save as dialog box	Open the Save as dialog box.

Classic Outlook: Use the Folder pane (9)

Shortcut	Action	What it does
`Up and Down arrow keys`	Move around within the Folder pane	Move around within the Folder pane.
`Spacebar or Enter`	Move to the Message list from the Folder pane	Move to the Message list from the Folder pane.
`Shift` + `F10, N`	Create a new folder	Create a new folder.
`Right arrow key`	Expand a selected group or folder with subfolders	Expand a selected group or folder with subfolders.
`Left arrow key`	Collapse a selected group or folder with subfolders	Collapse a selected group or folder with subfolders.
`Spacebar or Enter`	Open a selected item in the Folder pane	Open a selected item in the Folder pane.
`F2`	Rename a selected folder in the list of folders	Rename a selected folder in the list of folders.
`Shift` + `F10, D`	Delete a selected folder in the list (default folders, such as Inbox , Outbox , Drafts , and Sent cannot be de	Delete a selected folder in the list (default folders, such as Inbox , Outbox , Drafts , and Sent cannot be deleted).
`The first letter of a folder name`	Jump to folder by typing first letter of folder name. For example, to go to the Drafts folder, type 'd.' If mu	Jump to folder by typing first letter of folder name. For example, to go to the Drafts folder, type 'd.' If multiple folders start with same letter, repeat the letter until you reach the folder you want.

Classic Outlook: Use the message list (33)

Shortcut	Action	What it does
`Down and Up arrow keys`	Move down and up in the message list	Move down and up in the message list.
`Page down`	Go to the item at the bottom of the screen	Go to the item at the bottom of the screen.
`Page up`	Go to the item at the top of the screen	Go to the item at the top of the screen.
`Shift` + `Up arrow key`	Extend or reduce the selected items by one item	Extend or reduce the selected items by one item.
`Ctrl` + `Up arrow key`	Go to the next or previous item without extending the selection	Go to the next or previous item without extending the selection.
`Ctrl` + `Spacebar`	Select or cancel a selection of the active item	Select or cancel a selection of the active item.
`Right arrow key`	Expand groups of messages (for example, Last Week)	Expand groups of messages (for example, Last Week).
`Left arrow key`	Collapse groups of messages (for example, Last Week)	Collapse groups of messages (for example, Last Week).
`Shift` + `Down or Up arrow key`	Select multiple adjacent messages	Select multiple adjacent messages.
`Ctrl` + `Up`	Select multiple non-adjacent messages	Select multiple non-adjacent messages.
`Ctrl` + `Shift` + `V`	Move message to folder	Move message to folder.
`Ctrl` + `Shift` + `G`	Add Custom Flag to message	Add Custom Flag to message.
`Shift` + `F10, J, the Up`	Mark message as junk or not junk	Mark message as junk or not junk.
`Ctrl` + `Q`	Mark a message as read	Mark a message as read.
`Ctrl` + `U`	Mark a message as unread	Mark a message as unread.
`Alt, J, S, M, T`	Mark an item to download	Mark an item to download.
`Alt, J, S, M, C`	Mark an item to download a copy	Mark an item to download a copy.
`Alt, J, S, U, U`	Unmark an item to download	Unmark an item to download.
`Alt, J, S, U, K`	Unmark all items to download	Unmark all items to download.
`Alt` + `H` + `D`	Delete a message	Delete a message.
`Alt` + `H, X`	Ignore a message	Ignore a message.
`Alt` + `H, R, P`	Reply to a message	Reply to a message.
`Alt` + `H, R, A`	Select the Reply All option	Select the Reply All option.
`Alt` + `H, F, W`	Forward a message	Forward a message.
`Enter`	Open a message	Open a message.
`Ctrl` + `Shift` + `W`	Display a blocked content menu	Display a blocked content menu.
`Ctrl` + `Shift` + `W, P`	Download blocked pictures or images	Download blocked pictures or images.
`Alt` + `Enter`	Show email properties	Show email properties.
`Ctrl` + `Shift` + `S`	Post to a folder	Post to a folder.
`Ctrl` + `Shift` + `Y`	Copy item to a folder	Copy item to a folder.
`Ctrl` + `P`	Print a message	Print a message.
`Ctrl` + `Alt` + `S`	Set how often Outlook checks for new messages	Set how often Outlook checks for new messages.
`Alt` + `H, J, O`	Set the junk mail options	Set the junk mail options.

Classic Outlook: Use the Reading pane (9)

Shortcut	Action	What it does
`Alt` + `Up arrow key`	Go to the previous message	Go to the previous message.
`Spacebar`	Page down through text	Page down through text.
`Shift` + `Spacebar`	Page up through text	Page up through text.
`Tab key`	Move to the next field	Move to the next field.
`Shift` + `Tab`	Move to previous field	Move to previous field.
`Tab key or Shift` + `Tab`	Move to the next or previous link	Move to the next or previous link.
`Alt` + `R`	Jump to the Reply button	Jump to the Reply button.
`Ctrl` + `Shift` + `W`	In an email message, select the InfoBar and, if available, show the options menu. The InfoBar appears in messa	In an email message, select the InfoBar and, if available, show the options menu. The InfoBar appears in messages that contain additional information, for example, about conflicting meetings and actions are needed. If available, the InfoBar appears in the message below the subject and sender.
`Esc`	Close the InfoBar menu	Close the InfoBar menu.

Classic Outlook: Check for new emails and send outgoing messages (Send/Receive) (4)

Shortcut	Action	What it does
`Alt` + `J, S, G`	Start a send/receive action for all defined Send/Receive groups with Include this group in Send/Receive (F9) s	Start a send/receive action for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define.
`Shift` + `F9`	Start a send/receive action for the current folder, retrieving full items (header, item, and any attachments)	Start a send/receive action for the current folder, retrieving full items (header, item, and any attachments).
`Alt` + `J, S, S`	Start a send/receive action	Start a send/receive action.
`Ctrl` + `Alt` + `S`	Define Send/Receive groups	Define Send/Receive groups.

Classic Outlook: Calendar keyboard shortcuts (52)

Shortcut	Action	What it does
`Ctrl` + `N`	Create an appointment (when in the Calendar view)	Create an appointment (when in the Calendar view).
`Ctrl` + `Shift` + `A`	Create an appointment (in any Outlook view)	Create an appointment (in any Outlook view).
`Ctrl` + `Shift` + `Q or Alt` + `H, M, R`	Create a meeting request	Create a meeting request.
`Alt` + `H` + `I`	Open the New Items menu to select which item you'd like to create	Open the New Items menu to select which item you'd like to create.
`Alt` + `H, F, W or Ctrl` + `F`	Forward an appointment or meeting	Forward an appointment or meeting.
`Ctrl` + `R`	Reply to a meeting request with a message	Reply to a meeting request with a message.
`Ctrl` + `Shift` + `R`	Select the Reply All option	Select the Reply All option.
`Alt` + `1`	Show one day in the calendar	Show one day in the calendar.
`Alt` + `2`	Show two days in the calendar	Show two days in the calendar.
`Alt` + `3`	Show three days in the calendar	Show three days in the calendar.
`Alt` + `4`	Show four days in the calendar	Show four days in the calendar.
`Alt` + `5`	Show five days in the calendar	Show five days in the calendar.
`Alt` + `6`	Show six days in the calendar	Show six days in the calendar.
`Alt` + `7`	Show seven days in the calendar	Show seven days in the calendar.
`Alt` + `8`	Show eight days in the calendar	Show eight days in the calendar.
`Alt` + `9`	Show nine days in the calendar	Show nine days in the calendar.
`Alt` + `0`	Show ten days in the calendar	Show ten days in the calendar.
`Alt` + `H, O, D`	Show today in the calendar	Show today in the calendar.
`Alt` + `H` + `R or Ctrl` + `Alt` + `1`	Show the daily view	Show the daily view.
`Alt` + `H, X`	Show the next seven days	Show the next seven days.
`Ctrl` + `G or Alt` + `H` + `L`	Go to a date	Go to a date.
`Alt` + `Equal or Ctrl` + `Alt` + `4`	Switch to Month view	Switch to Month view.
`Ctrl` + `Right arrow key`	Go to the next day	Go to the next day.
`Alt` + `Down arrow key`	Go to the next week	Go to the next week.
`Alt` + `Page down`	Go to the next month	Go to the next month.
`Ctrl` + `Left arrow key`	Go to the previous day	Go to the previous day.
`Alt` + `Up arrow key`	Go to the previous week	Go to the previous week.
`Alt` + `Page up`	Go to the previous month	Go to the previous month.
`Alt` + `Home`	Go to the start of the week	Go to the start of the week.
`Alt` + `End`	Go to the end of the week	Go to the end of the week.
`Alt` + `- or Ctrl` + `Alt` + `3`	Switch to the Full Week view	Switch to the Full Week view.
`Ctrl` + `Alt` + `2`	Switch to the Work Week view	Switch to the Work Week view.
`Ctrl` + `Comma (,)`	Go to the previous appointment	Go to the previous appointment.
`Ctrl` + `Period (.)`	Go to the next appointment	Go to the next appointment.
`Ctrl` + `G`	Set up recurrence for an open appointment or meeting	Set up recurrence for an open appointment or meeting.
`Alt` + `O`	Open an appointment when the reminder appears	Open an appointment when the reminder appears.
`Alt` + `V, M`	Open the reminder window	Open the reminder window.
`Alt` + `S`	Snooze the reminder	Snooze the reminder.
`Alt` + `D`	Dismiss the reminder	Dismiss the reminder.
`Ctrl` + `E`	Jump to Search	Jump to Search.
`Alt` + `H, S, V or Ctrl` + `Alt` + `5`	Show the selected schedule in a horizontal layout if you want to compare calendars to schedule meetings	Show the selected schedule in a horizontal layout if you want to compare calendars to schedule meetings.
`Alt` + `H, O, C`	Add shared calendars from your contacts, or create a new calendar	Add shared calendars from your contacts, or create a new calendar.
`Alt` + `H, C, G`	Create a new calendar group or add a department calendar	Create a new calendar group or add a department calendar.
`Alt` + `H, E`	Email a selected calendar to a contact	Email a selected calendar to a contact.
`Alt` + `H, S, C`	Share a calendar with others	Share a calendar with others.
`Alt` + `H, P, O`	Publish a calendar online	Publish a calendar online.
`Alt` + `H, F, P`	View and edit the sharing permissions for a folder	View and edit the sharing permissions for a folder.
`Alt` + `H, F, C`	Search for contacts	Search for contacts.
`Alt` + `H, A, B`	Open the address book	Open the address book.
`Alt` + `H, C, O`	Open the Outlook Options dialog box for calendars	Open the Outlook Options dialog box for calendars.
`Alt` + `Ctrl` + `Shift` + `M`	If information for the currently selected item is abbreviated or not read in full, activate the Microsoft Acti	If information for the currently selected item is abbreviated or not read in full, activate the Microsoft Active Accessibility (MSAA) information. MSAA provides more details to JAWS so that the information can be read in full.
`Alt` + `X`	Open the calendar scheduling assistant from the meeting window	Open the calendar scheduling assistant from the meeting window.

Classic Outlook: Use the day/week/month view (10)

Shortcut	Action	What it does
`Alt` + `key for number of days`	View from one through nine days	View from one through nine days.
`Alt` + `0 (zero)`	View 10 days	View 10 days.
`Alt` + `-`	Switch to the Week view	Switch to the Week view.
`Alt` + `Equal sign ( = )`	Switch to the Month view	Switch to the Month view.
`Ctrl` + `Tab or F6`	Move between the Calendar view, TaskPad , and Folder list	Move between the Calendar view, TaskPad , and Folder list.
`Shift` + `Tab`	Select the previous appointment	Select the previous appointment.
`Left arrow key`	Go to the previous day	Go to the previous day.
`Right arrow key`	Go to the next day	Go to the next day.
`Alt` + `Down arrow key`	Go to the same day in the next week	Go to the same day in the next week.
`Alt` + `Up arrow key`	Go to the same day in the previous week	Go to the same day in the previous week.

Classic Outlook: Use the single day view (9)

Shortcut	Action	What it does
`Home`	Select the time that begins your work day	Select the time that begins your work day.
`End`	Select the time that ends your work day	Select the time that ends your work day.
`Up arrow key`	Select the previous block of time	Select the previous block of time.
`Down arrow key`	Select the next block of time	Select the next block of time.
`Page up`	Select the block of time at the top of the screen	Select the block of time at the top of the screen.
`Page down`	Select the block of time at the bottom of the screen	Select the block of time at the bottom of the screen.
`Shift` + `Up arrow key`	Extend or reduce the selected time	Extend or reduce the selected time.
`Alt` + `Down arrow key`	Go to the same day in the next week	Go to the same day in the next week.
`Alt` + `Up arrow key`	Go to the same day in the previous week	Go to the same day in the previous week.

Classic Outlook: Use the Week view (4)

Shortcut	Action	What it does
`Home`	Go to the start of work hours for the selected day	Go to the start of work hours for the selected day.
`End`	Go to the end of work hours for the selected day	Go to the end of work hours for the selected day.
`Page up`	Go up one page view in the selected day	Go up one page view in the selected day.
`Page down`	Go down one page view in the selected day	Go down one page view in the selected day.

Classic Outlook: Use the Month view (3)

Shortcut	Action	What it does
`Home`	Go to the first day of the week	Go to the first day of the week.
`Page up`	Go to the same day of the week in the previous page	Go to the same day of the week in the previous page.
`Page down`	Go to the same day of the week in the next page	Go to the same day of the week in the next page.

Classic Outlook: Use the Date Navigator view (4)

Shortcut	Action	What it does
`Alt` + `Home`	Go to the first day of the current week	Go to the first day of the current week.
`Alt` + `End`	Go to the last day of the current week	Go to the last day of the current week.
`Alt` + `Up arrow key`	Go to the same day in the previous week	Go to the same day in the previous week.
`Alt` + `Down arrow key`	Go to the same day in the next week	Go to the same day in the next week.

Classic Outlook: People keyboard shortcuts (23)

Shortcut	Action	What it does
`Ctrl` + `Shift` + `D`	Dial a new call to a contact	Dial a new call to a contact.
`F3 or Ctrl` + `E`	Find a contact	Find a contact.
`F11`	Enter a name in the Search Address Books	Enter a name in the Search Address Books .
`Shift, followed by a letter`	In Table or List view of contacts, go to the first contact that starts with a specific letter	In Table or List view of contacts, go to the first contact that starts with a specific letter.
`Ctrl` + `A`	Select all contacts	Select all contacts.
`Ctrl` + `F`	Create a message with the selected contact as subject	Create a message with the selected contact as subject.
`Ctrl` + `N`	Create a contact (when in Contacts )	Create a contact (when in Contacts ).
`Ctrl` + `Shift` + `C`	Create a contact (from any Outlook view)	Create a contact (from any Outlook view).
`Ctrl` + `O`	Open a contact form for the selected contact	Open a contact form for the selected contact.
`Ctrl` + `Shift` + `L`	Create a contact group	Create a contact group.
`Ctrl` + `P`	Open the Print dialog box	Open the Print dialog box.
`F5`	Update a list of contact group members	Update a list of contact group members.
`Ctrl` + `Y`	Go to a different folder	Go to a different folder.
`Ctrl` + `Shift` + `B`	Open the Address Book	Open the Address Book .
`Ctrl` + `Shift` + `F`	Use Advanced Find	Use Advanced Find .
`Ctrl` + `Shift` + `Period (.)`	In an open contact, open the next contact listed	In an open contact, open the next contact listed.
`F11`	Find a contact in Favorites	Find a contact in Favorites .
`Esc`	Close a contact	Close a contact.
`Ctrl` + `Shift` + `X`	Send a fax to the selected contact	Send a fax to the selected contact.
`Alt` + `D`	Open the Check Address dialog box	Open the Check Address dialog box.
`Alt` + `Shift` + `1`	In a contact form, under Internet, display the Email 1 information	In a contact form, under Internet, display the Email 1 information.
`Alt` + `Shift` + `2`	In a contact form, under Internet, display the Email 2 information	In a contact form, under Internet, display the Email 2 information.
`Alt` + `Shift` + `3`	In a contact form, under Internet, display the Email 3 information	In a contact form, under Internet, display the Email 3 information.

Classic Outlook: Tasks keyboard shortcuts (15)

Shortcut	Action	What it does
`Ctrl` + `C`	Accept a task request	Accept a task request.
`Ctrl` + `D`	Decline a task request	Decline a task request.
`Ctrl` + `E`	Find a task or other item	Find a task or other item.
`Ctrl` + `Y`	Open the Go to Folder dialog box	Open the Go to Folder dialog box.
`Ctrl` + `N`	Create a task when in Tasks view	Create a task when in Tasks view.
`Ctrl` + `Shift` + `K`	Create a task from any Outlook view	Create a task from any Outlook view.
`Ctrl` + `O`	Open the selected item	Open the selected item.
`Ctrl` + `P`	Print the selected item	Print the selected item.
`Ctrl` + `A`	Select all items	Select all items.
`Ctrl` + `D`	Delete selected item	Delete selected item.
`Ctrl` + `F`	Forward a task as an attachment	Forward a task as an attachment.
`Ctrl` + `Shift` + `Alt` + `U`	Create a task request	Create a task request.
`F6`	Switch between the Folder pane, Tasks list, and To-Do bar	Switch between the Folder pane, Tasks list, and To-Do bar.
`Ctrl` + `Z`	Undo the last action	Undo the last action.
`Insert`	Flag an item or mark complete	Flag an item or mark complete.

Classic Outlook: Open the Visual Basic Editor (1)

Shortcut	Action	What it does
`Alt` + `F11`	Open the Visual Basic Editor	Open the Visual Basic Editor .

Classic Outlook: Play macros (1)

Shortcut	Action	What it does
`Alt` + `F8`	Play a macro	Play a macro.

Classic Outlook: Work with item groups (7)

Shortcut	Action	What it does
`Right arrow key`	Expand a single selected group	Expand a single selected group.
`Left arrow key`	Collapse a single selected group	Collapse a single selected group.
`Up arrow key`	Select the previous group	Select the previous group.
`Down arrow key`	Select the next group	Select the next group.
`Home`	Select the first group	Select the first group.
`End`	Select the last group	Select the last group.
`Right arrow key`	Select the first item on screen in an expanded group or the first item off-screen to the right	Select the first item on screen in an expanded group or the first item off-screen to the right.

📜 Source: Microsoft Support — Keyboard shortcuts for Outlook (Windows). Windows sections of Microsoft’s Outlook article: the new Outlook tables first, then classic Outlook. Accent and special-character entry tables and the Mac and web sections are omitted. Checked 2026-09-06. How we verify ›

Frequently Asked Questions

What are the most useful Outlook shortcuts?

Outlook has 17 essential shortcuts and commands. Visit the interactive shortcut finder at shortcut-tools.com to search and filter all Outlook shortcuts by category.

How many Outlook shortcuts are there?

Our collection includes 17 Outlook keyboard shortcuts and commands organized by category. New shortcuts are added regularly.

Browse shortcuts for 268 platforms

Explore All Platforms Practice Shortcuts

🔧 Spotted an error or a missing shortcut? Suggest an edit on GitHub — every accepted fix goes live on this page, the API and the CLI.

Handling a message

Ctrl + R replies, Ctrl + Shift + R replies to all and Ctrl + F forwards — the last one is the shortcut everyone expects to be Find, and the reason Outlook's search is on Ctrl + E instead. Ctrl + Enter sends the open message, and Alt + S does the same from the compose window. Ctrl + Q and Ctrl + U mark a message read or unread, Ctrl + Shift + G opens the flag dialog with a reminder, and Delete moves it to Deleted Items.

Moving between modules

Ctrl + 1 through Ctrl + 4 switch to Mail, Calendar, Contacts (People) and Tasks, so you can check a date without leaving the keyboard. Ctrl + Y opens a Go to Folder dialog for jumping to any folder by name, which beats scrolling a deep folder tree. Ctrl + N creates a new item of whatever the current module is — an email in Mail, an appointment in Calendar. F9 forces a send/receive when a message is sitting in the Outbox.

Habits that save the most time

Learning Ctrl + E for search and typing a scoped query — from:name, hasattachment:yes, received:last week — removes most folder browsing. Quick Steps (custom sequences bound to Ctrl + Shift + a number) handle "move to Archive and mark read" in one key, and the Ctrl + . / Ctrl + , pair steps to the next and previous message while one is open. All three are in the full Microsoft list if you want them.

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Classic Outlook: Use the message list (33)

Classic Outlook: Use the Reading pane (9)

Classic Outlook: Check for new emails and send outgoing messages (Send/Receive) (4)

Classic Outlook: Calendar keyboard shortcuts (52)

Classic Outlook: Use the day/week/month view (10)

Classic Outlook: Use the single day view (9)

Classic Outlook: Use the Week view (4)

Classic Outlook: Use the Month view (3)

Classic Outlook: Use the Date Navigator view (4)

Classic Outlook: People keyboard shortcuts (23)

Classic Outlook: Tasks keyboard shortcuts (15)

Classic Outlook: Open the Visual Basic Editor (1)

Classic Outlook: Play macros (1)

Classic Outlook: Work with item groups (7)

Frequently Asked Questions

What are the most useful Outlook shortcuts?

How many Outlook shortcuts are there?

Handling a message

Moving between modules

Habits that save the most time

🤖 Ask AI about Outlook shortcuts

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